Privacy policy

1. Introduction

Village Famille Sutton (“we”, “our organization”) is committed to protecting the privacy and personal information of all individuals who interact with our website, our forms, our services, or any other technological platform. This privacy policy describes the types of information we collect, how we use it, your rights, and the measures we take to protect your data.

2. Person responsible for personal information protection

In accordance with Law 25, we have designated a person responsible for personal information protection (PRP). Their contact information is provided below for any questions, complaints, requests for access, correction, or deletion.

  1. Name / Title: Charlotte Evans, Coordinator
  2. Email address: [To be completed]

3. Data collected

We may collect, depending on the context, the following personal information:

  1. First name, last name
  2. Email address
  3. Postal address (if necessary)
  4. Phone number (if necessary)
  5. IP address, browsing-related information (cookies, analytics) — only if you explicitly consent (see cookies)
  6. Any other data you voluntarily submit via our forms (registration, contact, donations, membership, etc.)

4. Purposes of collection and use

The data is collected for specific, legitimate, and predetermined purposes, including:

  1. Facilitating communication (responses to requests, sending information, newsletters, alerts)
  2. Management of memberships, donations, and support
  3. Registration and management of activities / workshops offered by the organization
  4. Improving our website, audience analysis, adjusting our services (in respect of privacy)
  5. Compliance with legal or administrative obligations

We only collect the necessary information to achieve these purposes, as required by law.

5. Consent

Before any collection, use, or communication of personal information, we obtain free, clear, informed, and specific consent. Consent is requested separately from any other information.

  1. If you are a minor under 14 years old, consent must be given by a parent or legal guardian.
  2. If you are 14 years old or older, you can give consent yourself, or your parents/guardians can do so.
  3. You have the right to withdraw your consent at any time.

6. Cookies and tracking technologies

If our site uses cookies or tracking systems, we will ask for your explicit consent before any activation. In accordance with Law 25, tracking and profiling can only take place after explicit consent.

7. Retention, anonymization, or destruction of data

We retain your personal information only for as long as necessary for the purposes for which it was collected. Once these purposes are fulfilled, the data will be destroyed or anonymized, unless legal requirements dictate otherwise.

8. Rights of the individuals concerned

In accordance with Law 25, you have the following rights:

  1. Right to access your personal information held by us
  2. Right to request the correction of inaccurate or incomplete data
  3. Right to request deletion, subject to legal obligations
  4. Right to object or withdraw your consent for certain processing
  5. (If applicable) Right to data portability — to obtain your data in a structured, commonly used format.

9. Security

We implement appropriate technical and organizational measures to protect your data against loss, unauthorized access, disclosure, alteration, or destruction.

10. Privacy incidents (Data Breach)

In the event of an incident that may compromise the confidentiality of your personal information, we will take the necessary measures to limit the impacts, prevent further incidents, and — if the risk is serious — inform you as well as the competent regulatory body.

11. Changes to the policy

We reserve the right to modify this privacy policy. Any changes will be published on our website, with mention of the date of the update.

12. Effective date

Effective date: December 1, 2025

Last updated: December 1, 2025